Things to know!

There are certain bits of information that you should know but didn't know where to find the answer! 

  • Office 365 or Office 2016?

    • Office 2016​

      • It is a license model that is purchased once and installed once!​

      • Can only access it from your computer that it is installed on

      • You must download patches and updates as bugs are fixed and behaviors are tweaked

      • The product will always be version 2016

      • You storage of documents, presentations and other will be on the computer the Office 2016 is installed on.

      • You can only use this version as long as it is supported by Microsoft

      • Standard license can cost from $369 to $499 depending on the Applications included

    • Office 365

      • Is based on the Cloud​ and implements file sharing

      • It receives perpetual maintenance and upgrades; it will upgrade to future versions as part of monthly subscription fee

      • 1 TB of storage on OneDrive comes with 365

      • it includes 60 Skype audio minutes per month, access to high-definition video/audio conferencing, and Instant message

      • Cost of midsize business is listed for $15 per month

  • Solid State Hard Drives or SATA Hard Drives​​

    • Conventional SATA Hard Drives​

      • Massive storage at a reasonable price and can be purchased almost anywhere​

      • Has moving parts so is more apt to wear out sooner and emits noise of sort

      • Somewhat longer boot time

    • SSD or Solid State Drives​

      • Smaller storage and can be pricey​ (1TB - $785 but have come down due to advancement of technology)

      • Has no moving parts so they are virtually quiet

      • Last longer

      • Faster boot time (literally seconds)

      • No real reason to "Defrag" an SSD Drive since data is stored a different way.​

      • Too much detail to explain that but just trust me on it.​​​

 

Should you defrag your computer and if so, does it help or hinder?

  • First of all, it is one of the best things that you can do to prolong the "life" of your Drive, so to speak. Time is the only "bothersome" part of when you begin. Depending on the "Fragmentation" (Scattered Files) on the drive will be the "test of time". Think about it as if you had a line of 72 people that had information that they kept handing to each other until the answer you were looking for got to the front of the line and the answer was given. Now, if you "accessed" the person about half the way down the line, number 36, and asked him to bring the information he had to the back of the line to read. Then the next time that someone asked about the information that your line had, they got to where number 36 was standing and he was in the back of the line at the beginning. Number 35 would have to "reach back" to the back of the line, retrieve the information number 35 had and then "run" back up to his previous position and "hand" it off to number 37! I know the analogy might seem cumbersome in my delivery but I try to convey my explanations very visual while teaching my Computer Classes. Good Luck. Email me at askmrcarl@gmail.com if you need anything.

  • From the hardware’s perspective, defragging is just another way to access the hard disk – which is almost constantly in use anyway. Quite literally, to the hard disk it simply “looks like” a program reading and writing information from and to the drive.

  • Defragging often, doesn’t harm the drive – it’s just as if the disk were being used heavily by any application – but in the end, it may not really help that much.

  • Once you get to a point of being relatively defragmented, then the additional work of defragging further just isn’t worth it. As soon as you get “pretty good” defragmentation, say in that 5% range1, then your machine is going to be essentially as fast as it would if it had been perfectly defragged.

  • I do recommend that you defrag periodically. Windows 7 does it automatically for you once a week. That’s a fine interval if you’re setting things up for yourself.